APOA Privacy notice, staff
Privacy notice:
The APOA project sub-study:
The use of the IntelliBoard solution and
students’ and employees’ experiences of its utilization
Purposes of processing personal data
The research is part of the APOA project (Learning analytics in the universities of applied sciences), in which Häme University of Applied Sciences is a participating member. The APOA project utilizes learning analytics in its research. The study collects data concerning the experiences of employees and students on the use of the IntelliBoard tool, based on which the possibility of a wider utilization of the IntelliBoard tool in HAMK is examined. The study focuses, e.g., on the IntelliBoard tool’s possibilities in supporting student learning and developing teaching and guidance practices. IntelliBoard is an add-on to Moodle that visualizes the user data that automatically accumulates in Moodle into various charts and reports.
Students respond anonymously to a questionnaire at the end of the implementation and responding is voluntary. The questionnaire includes open questions. Whether responses include recognisable data, such data is anonymised. No personal data is asked or gathered in the questionnaire.
Duration of the study: 11.1.2021-12.3.2021
This is a one-off study
Contact person for matters related to the study
Leena Koskimäki
Contact: Visakaarre 11, 13100 Hämeenlinna, leena.koskimaki@hamk.fi +358505764151
Researchers
- Sanna Häkkinen, Kirsi Jaakkola, Leena Koskimäki, Jaana Nuuttila
Legal basis for processing
The processing of personal data is based on:
- public interest
Personal data content and retention periods
The study collects the following information:
Name, email, HAMK unit and study field, personal role (teacher/study counselor)
After the study:
The study register will be destroyed [ ]
The study register will be archived without identification information [x]
The study register will be archived along with the identification information [ ]
The study register data will be opened [ ]
Data subjects
The data subjects include:
- ·The employees at HAMK who participate in IntelliBoard pilot modules
Source of the data
The data subjects
Recipients of personal data
The recipients of the personal data are:
- Researchers of the IntelliBoard pilot study process and anonymize the data
Principles of protection
A Manual material
B Data processed through automated data processing
Data is stored in an information system. Users have personal user IDs. Access is granted only to those persons who are entitled to access and use the data in the system in order to perform their duties.
The lawful processing of personal data is ensured by categorization of data and with operating methods that are in compliance with the data handling rules concerning data set.
Matters
appearing in the collected data are confidential. The analysis and reporting of
research results is done anonymously. The use of the IntelliBoard tool can be
illustrated by screenshots of the tool without being possible to identify any
participant. Research material is stored in secure files that are accessible
only to members of the research team. The participants are given identifiers
for processing the data. When reporting results, it is not possible at any time
to identify an individual participant in the study. Research data is stored in
secure files that are accessible only to members of the research team. The
decryption code, which can be used to identify a person if necessary, is stored
in a secure file in accordance with the data protection policies of Häme
University of Applied Sciences.
Controller
HAMK Oy
Contact
details
HAMK Oy:
Hämeen
ammattikorkeakoulu Oy
Telephone:
+358 3 6461, e-mail address: hamk@hamk.fi
Data protection officer
Kari Kataja
Häme University of Applied Sciences Ltd, Data protection officer, P.O. Box 230, FI-13101 Hämeenlinna
Automated decision-making
No automated decision-making is performed on the recorded data.
Transfer of data outside the EU or EEA
No data is transferred outside the EU or EEA.
Data subject's rights and restriction of these rights
The EU General Data Protection Regulation (2016/679) provides the data subject with the following rights:
Right to withdraw consent
The data subject shall have the right to withdraw his or her consent at any time (Article 7).
Right of access by the data subject
The data subject shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed. The data subject shall have the right to access to the personal data concerning him or her. Where requests are manifestly unfounded or excessive, in particular because of their repetitive character, the data controller may charge a fee or refuse to act on the request. (Article 12 and Article 15).
Right to rectification
The data subject shall have the right to obtain from the data controller the rectification of inaccurate personal data concerning him or her contained in the register (Article 16). A request for rectification shall be submitted in writing. In some information systems, persons using the system can correct their own data.
Right to erasure
The data subject shall have the right to request the erasure of personal data concerning him or her where one of the following grounds applies (Article 17):
- the personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed;
- the data subject withdraws consent on which the processing is based and there is no other legal ground for the processing;
- the data subject objects to the processing, and there are no overriding legitimate grounds for the processing (Article 21);
- the personal data have been unlawfully processed;
- the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
However, the data subject does not have the right to delete the data in the studies if the deletion of the data is likely to prevent the processing concerns or to greatly impede it.
Right to restriction of processing
The data subject shall have the right to obtain restriction of processing where one of the following applies (Article 18):
- the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;
- the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;
- the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;
- the data subject has objected to processing pursuant to Article 21(1) pending the verification whether the legitimate grounds of the controller override those of the data subject.
Right to data portability
Where the processing is based on consent and carried out by automated means, the data subject shall have the right to receive the personal data concerning him or her, which he or she has provided to a data controller, in a machine-readable format (Article 20).
Requests to exercise these rights are to be submitted:
Contact details
Häme University of Applied Sciences Ltd
Data protection officer
P.O. Box 230 (Visamäentie 35A)
FI-13101 Hämeenlinna, Finland
Right to lodge a complaint
The data subject shall have the right to lodge a complaint with the Office of the Data Protection Ombudsman, https://tietosuoja.fi/.